10 Things You Can, But Should NEVER Do In OnePager – #4

This is the fourth article in a series meant to highlight the mistakes we see most often in our OnePager support interactions. These are mistakes that we wish we could help everyone avoid, and do the right way instead.

4 – Hiding Rows Manually

The wrong way…

In certain circumstances, we need to collect shapes into a common row, for organizational reasons, or simply to shrink the amount of vertical space in our charts.

As we drag and drop tasks and milestones into common rows, those rows end up empty. Rather than leave those empty rows, we’ll more than likely want to hide them, and there are two ways to accomplish this manually:

  1. We can right click on each empty row in the body of the chart and choose “Hide row
  2. We can temporarily display one of the Text Columns (Unique ID in the below example). Then, we select the rows we want to hide using multiple clicks + our Ctrl key. Finally, we right-click on one of the selected rows to “Hide row,” which will hide all the selected rows. Once complete you can turn off the Text Column. To turn on the Text Column:
    1. Open the Project-View Properties > Rows/Swimlanes
    2. Check the box for Show text columns and click the Text Column Properties button
    3. Check the Show this box and choose a field to display
    4. Click OK, and OK again

The right way…

In the ribbon on the toolbar at the top, there is a crop button. “Crop” in OnePager means “hide rows.”

Once you have created several empty rows by moving shapes into a common row, hit the Crop button and OnePager will find all of the empty rows, and then hide them with the click of a single button.

When this button is covered in our training, there is always at least one user present that says “I wish I knew about that before!” It’s a huge timesaver, and purpose-built for when you need to hide rows quickly.

There is quite a bit more to understand about the Crop button, and we encourage you to read a bit more about its flexibility in this previous blog post.

Have another bad habit that you’ve eliminated or hidden feature that you found recently that helped you be more efficient with OnePager?  We’d love to hear your comments!

This entry was posted in Best Practices, OnePager Express Tips, OnePager Pro Tips by Jay. Bookmark the permalink.

About Jay

Jay carries with him fourteen years of project management experience within the cable, telecom, construction, software development, and energy industries. The spectrum of projects and programs that Jay has managed throughout his career is broad and deep, enabling him to help clients implement OnePager software in a multitude of applications.

2 thoughts on “10 Things You Can, But Should NEVER Do In OnePager – #4

  1. Thanks for the explanation of the Crop feature, Jay. Admittedly, I have not used that tool myself, and have instead always utilized what you describe as “the wrong way”. But your choice of words has me wondering, if it’s wrong, why does that way exist to begin with? And I guess I’m also wondering why it’s considered wrong – what are the consequences of using the wrong way to hide rows, versus using the crop feature?

    • Hi Paul. Thanks for the comment!
      You’re not alone on this one. As I mentioned in the article, when I show this to folks during training, I usually have at least one person lament that they wish they knew about it earlier! With regard to my choice of words for the title of series…while I could have softened them, framing the content in a cut and dry manner seemed like the right choice, from an editorial standpoint. We’ve added a lot of flexibility to OnePager to allow you to accomplish what you need to, in a variety of different scenarios. In certain situations, what I label in this series as “the wrong way,” will actually make more sense, so please don’t take this to heart, as it wasn’t meant to be too heavy-handed. What we describe as “the right way,” is meant to provide a blanket to help our users be as efficient and informed as they can be, rather than a means of grading them as individuals.

      Technically, the result of hiding rows using the crop button vs. with a right click on each individual row, is the same.

      Again, I very much appreciate the input!

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