Removing Inactive Tasks from your OnePager Gantt Chart

Did you know that OnePager can automatically remove inactive tasks from your report, even if you still have them flagged for import in Microsoft Project?

Let’s start with a simple Microsoft Project schedule. Notice that all five tasks are active, and all five tasks have “Flag 20” set to “Yes”:

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Tasks Showing Up as Milestones?!

When is a task not a task? If you’ve ever noticed that some of your tasks in OnePager are automatically being converted to milestones, you may have asked this question. This is due to the Task/Milestone Threshold, an advanced setting in OnePager that turns short-duration tasks into milestones, with the intent of making the Gantt chart easier to read and easier to edit.

Some people love the task/milestone threshold and others hate it. There doesn’t seem to be any middle ground. In this article, we’ll explore the task/milestone threshold and help you figure out where it should be set for your project plan. Continue reading

When is a Summary Task on the Critical Path?

Short answer: Never.

Long answer: Summary tasks are a collection of one or more child tasks. By definition, a summary task doesn’t represent any real work, resources, or deliverables, so summary tasks are neither on nor off the critical path of a project. Children of summary tasks can be on the critical path, assuming those children are not summary tasks themselves.

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Size Matters

…Well, in plan communications and Gantt charts, it does.

Size, when used as an attribute to denote meaning in data visualization, will likely force our brain to look at the largest items first. In her book “Storytelling with Data,” Cole Nussbaumer Knaflic tells us that “Relative size denotes relative importance.”

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MPUG Webinar – Cognitive Psychology + Project Management

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san-francisco-174Our COO, Safford Black, who holds a BA in Psychology and Management from Rice University, is conducting a webinar this Wednesday, 11/17 for MPUG.  In it, he will discuss Cognitive Psychology and Plan Communications, and the importance of these two things in project management. You’re welcome to sign up here.

Safford’s recent article on this subject was already shared by MPUG earlier this month, and is well worth the read.

As always, we appreciate any comments, suggestions, or requests for topics!

Copying old Microsoft Project files instead of making a new one? Read this first.

We get it: you’re lazy (or really efficient, depending on your point of view).

You’ve just kicked off a new project and have been tasked with building a new Microsoft Project schedule from the ground up. The thing is, your new project is so similar to the last project that you managed, that you’re tempted to copy your old project plan over, change a few dates and tasks, and call it done.

Everybody does it. Continue reading

Create OnePager Gantt Charts Directly from Project Online or Server!

We posted a video about this feature back in January, but wanted to make sure everyone clearly understands what this means: OnePager users no longer need Microsoft Project on their desktop in order to create OnePager visuals using their data on Project Server or Project Online!

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Showing Checkmarks on a Gantt Chart

Traditionally, Gantt charts depict progress by showing a progress bar, or by color-coding an item green when it is complete. However, some project managers prefer to show a checkmark next to each task to indicate completion, more like a task list.

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OnePager makes this easy. You only need to make a few simple changes to your Microsoft Project plan to have OnePager automatically check off tasks when you’ve completed them. Here’s how: Continue reading