OnePager 6.1: Hide or Shade Weekends, Weekdays, and Non-Working Hours

In our previous post, we discussed how to stretch and hide specific date ranges on the time axis. In OnePager 6.1, we also let you apply special formatting to repeated timespans in your schedule, namely days of the week and working/non-working time.

Days of the Week

When you create a project plan, it’s common for your tasks to span weekends. For tasks that are months or years in duration, weekends become roundoff error, but if you have a two-day task with a weekend in the middle, the task can look a lot bigger than it actually is.

With that in mind, OnePager 6.1 now supports special formatting for different days of the week. The most common way that people use this feature is to distinguish weeks from weekends.

To get started, go to Home > Project View Properties > Time Axis > Format. There are settings for each day of the week. If you want to make weekends more obvious, you can start by shading them in a different color:

After applying the change, Saturday and Sunday will still be on the time axis, but they’ll be highlighted in gray to make them stand out better:

Highlighting weekends is a good choice when you have a relatively short-term project without too many weekends. If you’re running a multi-year project, highlighting every weekend is going to make for a chart that is very busy and hard to read, since the background will keep alternating between white and gray in rapid succession.

For these longer project plans, it’s best to simply remove weekends from the time axis. You can do this by unchecking the corresponding box, as we’ve done here with Saturday and Sunday:

Once applied, OnePager will hide all Saturdays and Sundays from the time axis so that only Monday through Friday remain:

Working & Non-Working Time

We’ve found that most users are pretty happy with the ability to format weekends separately and leave it at that. But if you want to get technical, merely addressing Saturday and Sunday doesn’t give you a completely accurate view of when work is taking place, unless you plan on working 24-hours a day during the week.

For a more precise display of when work is taking place and when it isn’t, OnePager 6.1 lets you take things a step further and look at working time. By default, OnePager defines working time as Monday through Friday from 8:00 a.m. to 5:00 p.m. If that’s close enough, you don’t need to change it. But you could make the argument that lunch is not working time, so you might want to divide each day into a morning work schedule and an afternoon work schedule.

To re-define working hours, go to Home > Project View Properties > Time Axis > Format and then click the Define Working Hours button:

To add a lunch hour, change the first working time block to end at 12:00 noon instead of 5:00 p.m., and then click the Add button to add a second working time block in the afternoon from 1:00 to 5:00 p.m. The hour in the middle becomes lunch, and is now considered non-working. You can add a lunch hour for all five workdays at once, assuming Monday through Friday are all highlighted on the left-hand side of the screen before you start changing the hours on the right.

Click OK to update your working hours. If you then want to hide non-working time, uncheck the box to Show Non-Working Hours, and OnePager will compress the time axis down so that only working hours remain:

Keep in mind that there are 24 hours in a day, and typically only eight working hours, so if you choose to hide non-working time, you can expect your OnePager chart to shrink in width by about 2/3.

Your other option is to shade non-working time, just like OnePager does with days of the week. Again, this can get a bit busy if you’re showing a long-range plan, but it does give you a good level of precision as to when work is scheduled to occur:

If you shrink the overall duration of your OnePager chart down to a single week with an hourly breakdown, you can see how it’s a useful way to get an in-depth view of your work week:

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About Safford

Safford is a versatile technology professional with a solid history of empowering emerging growth companies in a broad array of industries. His employment history includes energy industry consulting at Quorum Software, Senior Manager of Client Services and Technical Sales at telecom service aggregator GetConnected, and Vice President of Strategic Partner Management at electronic payment processor IP Commerce. Prior to his tenure as OnePager's COO, Safford was the company's Vice President of Marketing and Alliances. Safford holds a BA in Psychology and management from Rice University.

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