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Microsoft Project Server Gantt Charts

Using OnePager Pro to make a Gantt chart from Project Server

Microsoft Project Server is a great tool for managing projects, but it’s not so great at project reports. If you’re using Microsoft Project Server for project management, but also need to communicate project status with stakeholders who are not Project users, the OnePager Pro app can help you make beautiful Gantt charts that are easy to update and easy to share.

In this article, we’ll walk through how you can use OnePager Pro to create a Gantt chart from multiple project plans stored on Microsoft Project Server:

Project server Gantt chart using multiple project plans

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  1. First, open one of your project plans from Microsoft Project Server – either from the web or from a desktop installation of Microsoft Project. OnePager can read your plans through Project, or directly from Project Server.

  2. Because your stakeholders can only digest so much information in a single Gantt chart, you’ll want to be selective about what tasks from your different plans you display. Do this by inserting a Flag field into each of your Microsoft Project Server plans. In this example we’ve used Flag20, but you can use any field you like, including enterprise custom fields. In the Flag field, put a Yes beside each task you want displayed on your Gantt chart.

    Microsoft Project file with a Flag field displaying.

  3. Now, launch OnePager Pro, either from the desktop shortcut, or from Microsoft Project's Add-Ins tab. Don’t have OnePager Pro yet? Sign up for free to learn more.

    Launch OnePager Pro and connect to Project Server

  4. From the Start screen, choose New.

    Create a Gantt Chart from Project Server in OnePager Pro

  5. Your first plan from Project Server is already selected. To add more, click on Add/Remove. When the chooser appears, go to Add > BROWSE Project Server/Online:

    Import multiple files from Microsoft Project Server

  6. Now, you can import as many additional plans from Project Server as you need. To grab more than one at a time, hold down the Ctrl key while selecting with your mouse:

    Import multiple files from Microsoft Project Server

  7. With multiple project plans selected, choose a Starting Template that is specially-designed to build Gantt charts from multiple Microsoft Project Server files. To do this, go to Change > BROWSE, and pick the template called Multi-Project Gantt Chart - Detailed.

    Pick a multi-project Gantt Chart template

  8. Give your chart a name, and then click Create new Chart. OnePager will import your selected tasks and milestones from Project Server and create a multi-project Gantt Chart that looks like this:
    9. Multi-project Gantt chart from Project Server, made using the OnePager Pro web app.

That’s all! Now you can modify your Gantt chart, share it to PowerPoint or an image file, and track changes as your project evolves.

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