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Multi-Project Schedule

Combining several Microsoft Project plans into a single view

Most project managers track individual project plans in separate Microsoft Project files. But what happens when you want to create a summary-level view of multiple projects so that you can see the entire program?

This article describes how to create a multi-project Gantt chart using OnePager Pro presentation software, along with the Microsoft Project data you already have. Don't have OnePager Pro yet? You can download a 15-day free trial to see how it works.

OnePager Pro can create a multi-project report like this in minutes:
How to create a multi project schedule report created in OnePager Pro, the project/portfolio reporting app for Microsoft Project. 15-Day
Free Trial

You can watch a video tutorial on this topic or continue reading for step-by-step instructions:

  1. First, to select which individual tasks and milestones you want to import into OnePager Pro, insert a Flag column into all of the Microsoft Project files you want to pull data from. In the example below, we'll use "Flag 20" to place a "Yes" next to tasks and milestones we want to include in the multi-project schedule report.

  2. MS Project file with Flag field.
  3. Double-click the OnePager Pro icon on your desktop. From the Start screen that appears, choose New.
    OnePager Pro Start screen.
  4. Select one of your .mpp files as the first Microsoft Project source file. Then, click the Add/Remove button to launch the Data source selection dialog box, from which you can add the other files (as many as you like). Hit OK.
    Import multiple Microsoft Project files into your OnePager Gantt chart.
  5. The import wizard will launch. Under the Starting Template section, hit the Change... button, then BROWSE FILES... to pull up the list of OnePager templates preloaded in your file system. Find and choose "Multi-Project Gantt Chart - Detailed". This template has pre-configured settings that are ideal for building a multi-project schedule.
    Changing the starting template in OnePager Pro.
    Selecting a pre-loaded multi-project template for OnePager Pro.
  6. Then, simply give your project report a name and a snapshot date.
    The redesigned Choices menu for OnePager Pro, configured to import multiple project plans from Microsoft Project and create a single-page Gantt chart.
  7. Click Create new chart. OnePager will import your selected tasks and milestones and create an instant Gantt chart; a high-level portfolio view that shows the schedule for each individual project plan:
    High-level project plan summarizing multiple projects, created in OnePager Pro, a Microsoft Project add-in.

OnePager Pro is used by project managers worldwide to build multi-project schedules out of Microsoft Project. It is the fastest, easiest way to build reports on multiple Microsoft Project plans.

Get started today by downloading a free trial or attending one of our demonstration webinars.

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