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Creating Multiple Gantt Charts from a Single Project Plan using OnePager Pro

How to show different views of the same project plan for different presentations

OnePager Pro has the flexibility to create multiple views of a Microsoft Project plan which can be used for different presentations throughout the entire project. For example, you might need a high-level presentation for executives, and a more detailed presentation for weekly team meetings. OnePager Pro can create many different views with varying levels of detail, all from the same Microsoft Project plan.

A Gantt chart that details an implementation plan, built using OnePager Pro multiple project management software.

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Suppose you’ve created a Microsoft Project file and have to update two levels in your organization with different reports. Just follow the steps below:

  1. Set up your Microsoft Project file with two flag fields like “Flag19” and “Flag20.” Flag19 will be used to select tasks for a detailed chart and Flag20 will be used to select tasks for the executive level chart. The Microsoft Project file setup is shown below, with tasks selected for each of the two views:
    Using different flag fields in Microsoft Project, OnePager can create different views of the same project plan for different audiences.
  2. With this done, launch OnePager Pro (from the Microsoft Project Add-Ins tab or toolbar). From the Start screen, choose New. On the next screen, create the first chart by using “Flag19” and giving it the name of “Aerospace Program - Rocket Prop View”, as shown below:
    Configure your first detailed chart.
  3. By clicking on the Create new chart button, OnePager Pro will produce the detailed chart shown below:
    A Gantt chart that details an implementation plan, built using OnePager Pro multiple project management software.
  4. Next, let's create the chart for the executive summary. For this, we’ll repeat step 2 above using “Flag20”, and giving the chart the name of “Aerospace Program - Summary”:
    Configure your second project summary view.
  5. Finally, by clicking on the Create new chart button again, OnePager Pro will produce the second summary chart shown below:
    Project summary view, created in OnePager Pro using data from Microsoft Project.

This article shows you how OnePager Pro can create several different project reports using a single Microsoft Project plan.

Using OnePager Pro will allow you to create dynamic, informative project presentations with the click of a button, and it eliminates the need to rebuild your presentation by hand every time your project schedule changes.

Get started today by downloading a free trial or attending one of our demonstration webinars.

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