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Project Timeline

Build a project timeline from Microsoft Project using OnePager Pro

OnePager Pro is the leading project timeline software. Build a simple, elegant project timeline from one or more Microsoft Project plans.

Project Timeline, built in OnePager Pro using a project plan from Microsoft Project.

These instructions illustrate how easy it is to build a project timeline in OnePager Pro. If you don’t already have OnePager Pro, please sign up for a 15-day free trial and try it out.

  1. Start with your project plan in Microsoft Project. This sample project plan has three different workstreams with a combination of tasks and milestones:
    Sample Microsoft Project plan

    If you don't want to include your entire project plan on your timeline, use a flag field like Flag20 above to select which items to include in the project timeline.

  2. Launch OnePager Pro from your desktop or from the Microsoft Project Add-ins tab by clicking the OnePager Pro button:
    OnePager Pro plugs into Microsoft Project, and can also be launched from your desktop.
  3. On the next screen, click NEW to start building your project timeline:
    Bulld a project timeline in OnePager Pro.
  4. This import wizard lets you configure how you you want your timeline to look, but for now, we can just take the defaults::
    Configure your project timeline.
  5. After clicking Create New Chart, OnePager will build the first draft of your project timeline:
    Microsoft Project Gantt chart.
  6. The initial report is more of a Gantt chart than a timeline, so we want to adjust a few simple settings to change the layout. Start by going to Home > Chart Properties > Rows/Swimlanes. Instead of placing each task or milestone in its own row, we'll line things up left-to-right, with one row for tasks and another row for milestones:
    Change from a Gantt chart to a timeline layout.

    If you want, you could collapse everything even further so that tasks and milestones sit on top of each other on one line, but it's a little easier to read this way.

  7. When you apply this change, OnePager adjusts your report from a Gantt chart to a timeline, like this:
    Project timeline built in OnePager Pro.
  8. The next thing we want to do is to make the timeline more colorful. Adding color not only makes the timeline look more professional, but it also makes it easier to undertand. In this example, we want to assign a different color to the tasks in each of the three workstreams, but make all of the major milestones black. To do this, we'll use conditional formatting. This is under Home > Chart Properties > Task Bars > Manage Rules:
    Color-code your project timeline with conditional formatting.
  9. Apply these changes, and your project timeline will get a splash of color:
    Project timeline

From here, you can continue to fine-tune your formatting, or you can save your project timeline to PDF or PowerPoint to share it with other members of your team.

Build your project timeline today by downloading a free trial, complete with our world-class end user support.

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