Fortunately for users of Microsoft Project, OnePager Pro provides a way to see changes to a project schedule quickly and easily. If you don’t already have OnePager Pro, you can download a 15-day free trial to see how it works.
This article shows you how to visually track changes to a Microsoft Project schedule. Here’s how it can be done:
- Start with a basic Microsoft Project plan:
We’ve added the “Flag20” column to indicate which tasks and milestones we want to include in the report. We’ve also established baseline start and finish dates.
- Now it’s time to create a the initial view of the project with OnePager Pro. Simply double-click the OnePager Pro icon on your desktop. Choose New from the Start screen that pops up, and choose your Microsoft Project plan as the source file for your OnePager project schedule. The OnePager Pro import wizard will appear. Just fill it in as shown below:
- Simply click the Create new project view button on the wizard and OnePager will create a project view like this:
We’ve used OnePager Pro’s powerful slice and dice features to organize the project by Stage and to color-code by resource assignments. Be sure to save your new project view by clicking the blue disk icon in the upper left-hand corner.
- Now, assume a month has gone by and the project has experienced some delays. The Microsoft Project file was updated accordingly. You can now create a new snapshot of your project as of 7/15/2010. Launch OnePager again. This time, from the Start screen, choose Update instead of New. Select your saved project view as the file you want to update. Then, specify the new status/snapshot date of 7/15/2010 as shown below:
- After clicking New, OnePager will refresh your Gantt chart as of 7/15/2010 to look like this:
Comparing the project view on 7/1/2010 with the project view on 6/16/2010 we can see the change. Things have slipped. Likewise, since all the downstream tasks were dependent on the predecessor task show corresponding slippage compared to their baseline start and finish dates.
- You can fast forward and rewind time on the View tab to see different versions of your project schedule if you need to see what has changed from one reporting period to the next:
By periodically taking snapshots of your project, you can visually represent how your project plan has changed from one update to the next.
Using OnePager Pro allows you to create dynamic, informative project presentations with the click of a button, and it eliminates the need to rebuild your presentation by hand every time your project schedule changes.15-Day