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Wrike Multi-Project Gantt Chart

Import tasks from multiple Wrike projects into OnePager to create a Gantt chart that summarizes your entire project portfolio.

OnePager builds multi-project Gantt charts from Wrike by importing selected tasks from several projects, and then combining them into a portfolio-level view, like this:

OnePager Gantt chart built using multiple projects from Wrike.

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If you don't already have OnePager, click the button above to download a free trial. Then, follow these instructions to get started:

  1. In Wrike, a space usually contains multiple projects. In this example, we want to create a multi-project Gantt chart from the first three projects in our Wrike space (Project A, Project B, and Project C):

    Wrike space with multiple projects

  2. Click on the first Wrike project in the space, Project A, to open it, and then switch to the Table view:

    Wrike project, displayed in Table view

  3. Most of the time, we want to import some, but not all tasks from Wrike into our Gantt chart. It's easy to select which tasks should appear in the Gantt chart by using a custom checkbox field. To enable this field, click on the gear button. If you already have a custom field for OnePager, enable it. If you don't see the field, click on the link to Manage custom fields so that you can add it.

    Manage custom fields in Wrike

  4. If you do need to add the OnePager field, when you get to the next screen, click Add field. If there is already a custom field for OnePager in your Wrike account, add it to your project. If the field doesn't exist in your Wrike account yet, click on Create new field and create a field called OnePager with a Type of Checkbox, like this:

    Add a custom field to a project in Wrike

    For faster access to this field in the future, we recommend setting up the field so that it Belongs to entire account. This will make it available for filtering other Wrike projects in the future.

  5. Once you've returned to your Wrike project, find the OnePager field, and check the box next to any tasks that you'd like to include in your multi-project Gantt chart:

    Select tasks in Wrike with a checkbox field.

  6. With the desired tasks selected in Project A, we can now repeat the previous steps for Project B and Project C until we've selected the tasks from each project in the portfolio that we want to include in the multi-project Gantt chart. Once that is complete, launch OnePager from your desktop:

    Launch OnePager Bundle to import from Wrike.

  7. On the OnePager start screen, choose New to start building a new Wrike multi-project Gantt chart:

    OnePager start screen.

  8. From the import wizard, go to Select > BROWSE Wrike:

    Browse Wrike from OnePager.

    If this is your first time using OnePager with Wrike, you will see a sign-in screen to allow OnePager to connect to your Wrike account.

  9. Once connected to Wrike, OnePager will display a list of all of your available projects. Hold down the Ctrl key to select all three projects from the portfolio, and once everything has been selected, click OK:

    Portfolio of Wrike projects available for import into OnePager.

  10. Back on the import wizard, choose a multi-project template, and then select the OnePager checkbox field to filter your tasks from Wrike:

    Filter your Wrike projects using a custom field

  11. Click Create New Chart to import your portfolio of projects from Wrike. OnePager will combine the tasks from all three Wrike projects into a Gantt chart, like this:

    Gantt chart of three Wrike projects.

  12. If your Wrike projects have a lot of summary tasks, you can group and sort your OnePager Gantt chart into swimlanes and sub-swimlanes to match. Our multi-project Gantt chart above is already has a first set of swimlanes based on the Wrike project name, but we can add a sub-swimlane based on the next level of parent tasks from each Wrike project. To do this, go to Home > Chart Properties > Rows/Swimlanes. Click on the Left #2 swimlane tab and map it to the Level 1 Summary Name which are the summary tasks from the Wrike WBS:

    Add a sub-swimlane based on the Wrike WBS.

  13. Click OK, and OnePager will re-group your Gantt chart, adding a secondary swimlane based on the phases of each Wrike project:

    Wrike multi-project Gantt chart with primary swimlanes based on the Wrike project name and secondary swimlanes based on the parent tasks from Wrike.

Get started today by downloading a free trial.

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