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Are my projects on Project Online, Project Server, or SharePoint?

OnePager can import Microsoft Project plans from different types of servers and different types of environments, and it's important to know which one you are using so that you can configure OnePager correctly. OnePager supports the following:

  • Project Online: Projects are stored on a server that is hosted in Microsoft's cloud. Projects are also visible in your web browser using the Project Web App, or PWA.
  • Project Server: Project Server is similar to Project Online, except that it is hosted on-premise behind your company's firewall instead of being hosted in the Microsoft cloud. Project Server users also have access to PWA, just like Project Online.
  • Project for the web (P4W): Project for the web is a lightweight bersion of Project Online and Project Server and works exclusively in the cloud. It only interfaces minimally with Microsoft Project on the desktop.
  • Local Microsoft Project Files: These are the traditional Microsoft Project (*.mpp) files that are saved somewhere on your file system.
  • SharePoint Microsoft Project Files: These are the same Microsoft Project (*.mpp) files, as above, but are saved to a SharePoint server instead of on the local file system.

If you're not sure which of the above you are using, we have provided detailed descriptions and screenshots of each option below.

Project Online

The easiest way to tell if you're using Project Online is to launch Microsoft Project on the desktop and log into your server. Look at one of the files that you recently opened:

If you're using Project Online:

  1. The icon next to your project will be white, as shown above.
  2. The text underneath the name of the project will read "Project Web App"
  3. The URL underneath the name of the project will be the name of your company, followed by ".sharepoint.com". This is Microsoft's public cloud where Project Online is hosted.

Keep in mind that with Project Online, you're not using files. Rather, each project is a bunch of rows in the Project Online database, and OnePager is querying that database, not opening a physical file.

When importing from Project Online into OnePager, make sure that you choose the Browse Microsoft Project Online, Project Server, or PWA option:

IMPORTANT: Project Online is a SharePoint product. Therefore, when you are using Project Online, you will see a SharePoint URL just like you do with MPP files that are simply saved to SharePoint. With Project Online, you should see references to "Project Web App", whereas with SharePoint Microsoft Project files, you should still see traditional *.mpp files.

Project Server

Project Server looks very similar to Project Online, with the key difference being the URL will be internal instead of a public sharepoint.com URL:

If you're using Project Server:

  1. The icon next to your project will be white, as shown above.
  2. The text underneath the name of the project will read "Project Web App"
  3. The URL underneath the name of the project will an internal URL that is not accessible on the public Internet. This is the key difference from Project Online, which will always have a sharepoint.com URL.

With Project Server, just like with Project Online, you're not using files. Rather, each project is a bunch of rows in the Project Server database, and OnePager is querying that database, not opening a physical file.

When importing from Project Server into OnePager, make sure that you choose the Browse Microsoft Project Online, Project Server, or PWA option:

Project for the Web (P4W)

Project for the web is a lightweight, cloud-based project management tool. If you use P4W in the public cloud, your URL will be either project.microsoft.com or mycompany.crm.dynamics.com:

If you're using Project for the Web:

  1. You will access your projects from the cloud in a web browser.
  2. The URL in your browser will either be project.microsoft.com or mycompany.crm.dynamics.com.
  3. You won't be able to open your project in Microsoft Project on the desktop

With Project for the web (P4W), you're not using files. Rather, each project is a bunch of rows in the P4W database, and OnePager is querying that database, not opening a physical file.

When importing from P4W from the public cloud into OnePager, make sure that you choose the Browse Microsoft Project for the web option:

P4W in the public cloud is supported in OnePager Pro and Bundle version 7.2.

Local Microsoft Project Files

Unlike Project Online and Project Server, local Microsoft Project files are actually files in the *.mpp format:

If you're using local Project files:

  1. The icon next to your project will be green and white, as shown above.
  2. The text underneath the name of the project not say anything about Project Web App.
  3. If you hover your mouse over the folder location, a pop up will appear that shows you the full file path. That path should be a local path on your computer, and the file should be an *.mpp format.

When importing local Microsoft Project files into OnePager, make sure that you choose the Browse MS Project Files option:

SharePoint Microsoft Project Files

Much like local Microsoft Project files, SharePoint Microsoft Project files are still *.mpp format, but they are saved on SharePoint instead of the local file system:

If you're using SharePoint Project files:

  1. The icon next to your project will be green and white, as shown above.
  2. The text underneath the name of the project not say anything about Project Web App.
  3. If you hover your mouse over the folder location, a pop up will appear that shows you the full file path. That path should be a SharePoint URL, and should start with "https://" instead of a hard drive like "C:\". The file should also be an *.mpp format.
  4. You may see a SharePoint icon underneath the Open choices with the ability to browse to your company's SharePoint site.

When importing Microsoft Project files from SharePoint into OnePager, make sure that you choose the Browse MS Project Files option:

IMPORTANT: Project Online is a SharePoint product. Therefore, when you are using SharePoint, you will see a SharePoint URL just like you do with Project Online. However, with Project Online, you should see references to "Project Web App", whereas with SharePoint Microsoft Project files, you should still see traditional *.mpp files.


Last Updated: November 20, 2023