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Publishing to Project Online/Project Server

How to publish changes to your project plan back to Project Online

This article shows you how to publish your project plan to Project Online or Project Server either from the browser using PWA or from the desktop using Microsoft Project Professional.

Publishing from the Desktop (Microsoft Project)

These instructions will show you how to check out a project plan from Project Online in Microsoft Project, make changes, and then publish them back to the server. If your plan is already checked out and you just need to publish it, skip to step #7 for these specific instructions.

  1. Launch Microsoft Project on the desktop and log into Project Online:

    Log into Project Online through Microsoft Project.

  2. Open one of your project plans from Project Online by going to File > Open and, clicking on Project Online, and then Browse:

    Open other Projects from Project Online

  3. Recently-opened projects will appear, but you'll probably need to double-click on Show me the list of all projects to see all of the projects on your server:

    Show me the list of all projects

  4. Select the project plan that you want to edit and then click Open:

    Enterprise Projects Listed from Project Online

  5. Before making any changes, make sure to Check Out the project plan from Project Online:

    Check out project plan from Project Server

  6. Now that the project plan is checked out, make any edits:

    Edit project plan downloaded from Project Server

  7. When edits are complete, go to File > Publish Project Progress:

    Publish Project Progress to Project Server or Project Online

  8. Depending on the size of your plan, publishing can take anywhere from a few seconds to a few minutes. In the lower-right-hand corner of Microsoft Project, you'll see a status message that tells you when publication is complete:

    Project Online Publish Completed Successfully

  9. You can now close your project plan in Microsoft Project. When you do, Microsoft Project will prompt you to check the plan back into Project Online. If you are finished making changes, check it back in so that the project plan no longer locked for editing:

    Check in your Project Online plan from Microsoft Project

Publishing from the Browser (PWA)

These instructions will show you how to check out a project plan from Project Online in PWA, make changes, and then publish them back to the server. If your plan is already checked out and you just need to publish it, skip to step #4 for these specific instructions.

  1. Log into Project Online. On the Home screen, click on the Projects link:

    PWA Home Screen.

  2. In the Project Center screen, find your project and click its link:

    PWA Project Center.

  3. Once the project is open, go to the Project tab and click on the Edit button:

    Edit a project plan in PWA.

  4. Make any edits, and then go to the Task tab and click on the Publish button:

    Publish project plan from PWA.

  5. It will take a few seconds to a few minutes to publish your changes. On the upper-right corner of the screen, a status message will let you know when the publish job has finished:

    Publish completed in PWA.

  6. If you are finished making changes, go back to the Project tab and click on the Close button:

    Close a project in PWA.

  7. Be sure to check your project plan back in when closing:

    Check a project back in through PWA.

Last Modified: April 4, 2019